This privacy notice aims to give you information on how Momentm People collects and processes your personal data through your use of this website, including any data you may provide through this website. It is important that you read this privacy notice so that you are fully aware of how and why we are using your data.
Who is responsible for your personal data?
Sarah Utley is the controller and responsible for your personal data and website (collectively referred to as "Momentm People ", "we", "us" or "our" in this privacy notice).
If you have any questions about this privacy notice, including any requests to exercise your legal rights please contact us below:
Sarah Utley, Hollinbank, Barnwell, Peterborough PE8 5PU, 07855778203
Full name of legal entity: Momentm People
Email address: sarah@momentmpeople.com
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the privacy notice and your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Where is your personal data stored?
All the personal data we have is stored on our database in the UK.
Momentm People will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
The information we collect and how we use it
We collect information that you give us when filling in forms on our website, subscribing to our services, attend our events, participate in a survey or by corresponding with us by phone, e-mail or otherwise.
Your personal details may include your name, address, private and corporate e-mail address and phone number; financial information; or your qualifications and experience; curriculum vitae and photograph; and links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Purposes for which we will use your personal data
We have set out below, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out below:
Purpose/Activity
Type of data
Lawful basis for processing including basis of legitimate interest
(a) To register you as a new client
(b) Identity
(c) Contact
(d) Performance of a contract with you
(e) Financial
Collect and recover money owed to us
(a) Identity
(b) Contact
(c) Financial
(d) Marketing and Communications
(e) Performance of a contract with you
(f) Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you which will include
(a) Notifying you about changes to our terms or privacy policy
Asking you to leave a review or take a survey
(a) Identity
(b) Contact
(c) Profile
(d) Marketing and Communications
(e) Performance of a contract with you
(f) Necessary to comply with a legal obligation
(g) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To enable you to partake in a prize draw, competition or complete a survey
(a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
(f) Performance of a contract with you
(g) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Identity
(b) Contact
(c) Technical
(d) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business re-organisation or group restructuring exercise)
(e) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
(a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
(f) Technical
(g) Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
(a) Technical
(b) Usage
(c) Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you
(a) Identity
(b) Contact
(c) Technical
(d) Usage
(e) Profile
(f) Necessary for our legitimate interests (to develop our products/services and grow our business)
Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.
Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased services from us, or if you provided us with your details when you entered a competition or registered for a promotion, and, in each case, you have not opted out of receiving that marketing.
Third-party marketing
We will get your express opt-in consent before we share your personal data with any company outside of Momentm People for marketing purposes.
We may share your information with selected third parties for the performance of diagnostics within a coaching relationship such as technology platforms and suppliers including, but not limited to, Survey Monkey, Insights Discovery, Hogan assessments.
Retention of your data
The length of time we will hold your data will depend on the services we provide for you. As a specialist people consultancy and coaching business we sometimes support individuals as they progress through their careers and in these cases will retain data for this ongoing purpose. We understand our legal duty to retain accurate data and only retain personal data for as long as necessary for our legitimate interests.
What are your rights?
You have the right to ask us not to process your personal data for marketing purposes. We will always obtain your consent before we use your data for such purposes. You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data.
You have the right to request information about the personal data we hold on you at any time. If you would like to make a request for information please contact us.
You have the right to request modifications, updates or removal of your data. We may ask you to verify your identify and for more information about your request.
How do we protect your personal data?
We endeavour to take all reasonable steps to protect your personal data but cannot guarantee the security of any data you disclose online. You accept the inherent security implications of sending information over the Internet and will not hold us responsible for any breach of security unless we have been negligent.
All information you provide to us is stored on our secure password protected systems; robust firewall. We have company policies in place with regular reminders about not clicking on potentially malicious links or attachments to ensure risk from phishing and other malware is minimal.
Changes to our privacy notice?
We may change this privacy notice at any time. If we change our privacy notice in the future, we will set out those changes here, so that you will always know what personal information we gather, the purposes we might use it for and to whom we might disclose it. If, at any time, you have questions or concerns about our online privacy commitment, please feel free to email us at sarah@momentmpeople.com
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